{"id":273,"date":"2013-01-22T23:11:22","date_gmt":"2013-01-22T12:11:22","guid":{"rendered":"http:\/\/www.rtb.com.au\/blog\/?p=273"},"modified":"2023-11-14T12:41:27","modified_gmt":"2023-11-14T01:41:27","slug":"excel-vba-selection-and-navigation-techniques-part2","status":"publish","type":"post","link":"https:\/\/www.rtb.com.au\/blog\/excel-vba-selection-and-navigation-techniques-part2\/","title":{"rendered":"Excel VBA Selection and Navigation Techniques &#8211; part 2"},"content":{"rendered":"<p><a href=\"http:\/\/www.rtb.com.au\/blog\/excel-vba-selection-and-navigation-techniques\/microsoft-excel-navigation\/\" rel=\"attachment wp-att-211\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-211 alignleft\" src=\"http:\/\/www.rtb.com.au\/blog\/wp-content\/uploads\/2013\/01\/microsoft-excel-navigation.gif\" alt=\"Microsoft Excel VBA Navigation\" width=\"128\" height=\"128\" \/><\/a>See previous article: <a title=\"Excel VBA Selection and Navigation Techniques\" href=\"http:\/\/www.rtb.com.au\/blog\/excel-vba-selection-and-navigation-techniques\/\">Excel VBA Selection and Navigation Techniques<\/a><\/p>\n<p>In the last article I showed you how to make some basic navigation and selection techniques using the macro recorder. In this article I&#8217;ll show you how you can navigate and select when the data is more complex. Blank cells can be difficult to deal with if you don&#8217;t know how. I&#8217;ll take you through some of the methods I use when coding in Excel VBA.<!--more--><\/p>\n<p>Let&#8217;s start with some simple selection techniques like selecting a column or a row.<\/p>\n<p><em>This selects column A<\/em><br \/>\n<strong>Columns(&#8220;A:A&#8221;).Select<\/strong><br \/>\n<em>This selects column A through to column E<\/em><br \/>\n<strong>Columns(&#8220;A:E&#8221;).Select<\/strong><br \/>\n<em>For rows use<\/em><br \/>\n<strong>Rows(&#8220;1:5&#8221;).Select<\/strong><\/p>\n<h2>Navigating using the Range Object<\/h2>\n<p><em>Starting with selecting a single cell<\/em><br \/>\n<strong>Range(&#8220;A5&#8221;).Select<\/strong><br \/>\n<strong>NB**<\/strong> We can also use Cells(5,1).Select for this purpose. This code refers to a cell by its row number first and then the column number second. It&#8217;s the old style of cell referencing. It&#8217;s called R1C1 cell referencing style. A lot of VBA code uses this style of cell referencing. I&#8217;ll discuss this later in another post.<\/p>\n<p><em>Selecting multiple cells<\/em><br \/>\n<strong>Range(&#8220;A5:A10&#8221;).Select<br \/>\n<\/strong><em>or<\/em><br \/>\n<strong>Range(Range(&#8220;A5&#8221;),Range(&#8220;A10&#8221;)).Select<\/strong><br \/>\n<em>Selecting two different groups of multiple cells<\/em><br \/>\n<strong>Range(&#8220;A5:A10,D5:D10&#8221;).Select<\/strong><br \/>\n<em>Selecting a named range called Data<\/em><br \/>\n<strong>Range(&#8220;Data&#8221;).Select<\/strong><\/p>\n<h2>Using Union to Select Data<\/h2>\n<p><em>Selecting two different groups of multiple cells using Union<\/em><br \/>\n<strong>Union(range(&#8220;A5:A10&#8221;),range(&#8220;D5:D10&#8221;)).Select<\/strong><br \/>\n<em>Selecting two different groups of multiple cells using Union and Named Ranges<\/em><br \/>\n<strong>Union(range(&#8220;Data1&#8221;),range(&#8220;Data2&#8221;)).Select<\/strong><\/p>\n<p>Now let&#8217;s look at some more Excel VBA to select a list of data.<\/p>\n<h2>Selecting a List<\/h2>\n<p><em>Ensure your activecell is somewhere in the list<\/em><br \/>\n<strong>Activecell.CurrentRegion.Select<\/strong><br \/>\n<em>If you know where the list starts<\/em><br \/>\n<strong>Range(&#8220;A3&#8221;).CurrentRegion.Select<\/strong><\/p>\n<h2>Selecting and Formatting a Column with Blank Cells<\/h2>\n<p>Now here&#8217;s where it can get tricky. Unless you know the specific height and width of the list, the previous examples won&#8217;t help you select an entire row or column of data in a list. Its even harder when there are scattered blank cells. That&#8217;s where I use CurrentRegion. First of all just knowing that you can count the rows and columns in a selection can help.<\/p>\n<p><em>This will count the rows in a selection<\/em><br \/>\n<strong>Selection.Rows.Count<\/strong><br \/>\n<em>This will count the columns in a selection<\/em><br \/>\n<strong>Selection.Columns.Count<\/strong><\/p>\n<p>Now that you know that, we can easily count the rows or columns in a list. Lets look at an example. If you wanted to make all the cells in the first column of a list bold when there are blank cells you could use the following macro.<\/p>\n<figure id=\"attachment_287\" aria-describedby=\"caption-attachment-287\" style=\"width: 182px\" class=\"wp-caption alignnone\"><a href=\"http:\/\/www.rtb.com.au\/blog\/excel-vba-selection-and-navigation-techniques-part2\/list-with-blanks\/\" rel=\"attachment wp-att-287\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-287\" src=\"http:\/\/www.rtb.com.au\/blog\/wp-content\/uploads\/2013\/01\/List-With-Blanks.jpg\" alt=\"List With Blank Cells\" width=\"182\" height=\"230\" \/><\/a><figcaption id=\"caption-attachment-287\" class=\"wp-caption-text\">Before: List With Blank Cells<\/figcaption><\/figure>\n<p><strong><span style=\"color: #0000ff;\">Sub<\/span> FormatColumnToBold()<\/strong><\/p>\n<p style=\"padding-left: 30px;\"><span style=\"color: #008080;\">&#8216;Create the variable to store the row count<\/span><br \/>\nDim RowCount As Integer<br \/>\n<span style=\"color: #008080;\">&#8216;Count the rows in the list<\/span><br \/>\nRowCount = Range(&#8220;A1&#8221;).CurrentRegion.Rows.Count<br \/>\n<span style=\"color: #008080;\">&#8216;Format the first column to bold<\/span><br \/>\nRange(Range(&#8220;A1&#8221;), Cells(RowCount, 1)).Font.Bold = True<\/p>\n<p><span style=\"color: #0000ff;\"><strong>End Sub<\/strong><\/span><\/p>\n<figure id=\"attachment_288\" aria-describedby=\"caption-attachment-288\" style=\"width: 178px\" class=\"wp-caption alignnone\"><a href=\"http:\/\/www.rtb.com.au\/blog\/excel-vba-selection-and-navigation-techniques-part2\/list-with-blanks-bold-first-column\/\" rel=\"attachment wp-att-288\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-288\" src=\"http:\/\/www.rtb.com.au\/blog\/wp-content\/uploads\/2013\/01\/List-With-Blanks-Bold-First-Column.jpg\" alt=\"List With Blanks - Bold First Column\" width=\"178\" height=\"228\" \/><\/a><figcaption id=\"caption-attachment-288\" class=\"wp-caption-text\">Completed: List With Blanks &#8211; Bold First Column<\/figcaption><\/figure>\n<h2>Selecting and Formatting a Column with Blank Cells and a Header Row<\/h2>\n<p>If your list has a header row we just need to make a couple of little changes to the code to accommodate the extra row.<\/p>\n<figure id=\"attachment_294\" aria-describedby=\"caption-attachment-294\" style=\"width: 162px\" class=\"wp-caption alignnone\"><a href=\"http:\/\/www.rtb.com.au\/blog\/excel-vba-selection-and-navigation-techniques-part2\/list-with-blanks-and-header-row\/\" rel=\"attachment wp-att-294\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-294\" src=\"http:\/\/www.rtb.com.au\/blog\/wp-content\/uploads\/2013\/01\/List-With-Blanks-And-Header-Row.jpg\" alt=\"List With Blanks And Header Row\" width=\"162\" height=\"263\" \/><\/a><figcaption id=\"caption-attachment-294\" class=\"wp-caption-text\">Before: List With Blanks And Header Row<\/figcaption><\/figure>\n<p><strong><span style=\"color: #0000ff;\">Sub<\/span> FormatColumnToBold()<\/strong><\/p>\n<p style=\"padding-left: 30px;\"><span style=\"color: #008080;\">&#8216;Create the variable to store the row count<\/span><br \/>\nDim RowCount As Integer<br \/>\n<span style=\"color: #008080;\">&#8216;Count the rows in the list and add 1 for the header row<\/span><br \/>\nRowCount = Range(&#8220;A1&#8221;).CurrentRegion.Rows.Count + 1<br \/>\n<span style=\"color: #008080;\">&#8216;Format the first column to bold<\/span><br \/>\nRange(Range(&#8220;A2&#8221;), Cells(RowCount, 1)).Font.Bold = True<\/p>\n<p><span style=\"color: #0000ff;\"><strong>End Sub<\/strong><\/span><\/p>\n<p>If you look closely I&#8217;ve added 1 to the RowCount to accommodate for the header row and I&#8217;ve also started from Range(&#8220;A2&#8221;) in the last line of code to exclude the header row from becoming bold.<\/p>\n<figure id=\"attachment_295\" aria-describedby=\"caption-attachment-295\" style=\"width: 165px\" class=\"wp-caption alignnone\"><a href=\"http:\/\/www.rtb.com.au\/blog\/excel-vba-selection-and-navigation-techniques-part2\/list-with-blanks-and-header-row-bold-first-column\/\" rel=\"attachment wp-att-295\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-295\" src=\"http:\/\/www.rtb.com.au\/blog\/wp-content\/uploads\/2013\/01\/List-With-Blanks-And-Header-Row-Bold-First-Column.jpg\" alt=\"List With Blanks And Header Row Bold First Column\" width=\"165\" height=\"263\" \/><\/a><figcaption id=\"caption-attachment-295\" class=\"wp-caption-text\">Completed: List With Blanks And Header Row &#8211; Bold First Column<\/figcaption><\/figure>\n<p>In the next post I&#8217;ll show you how to work with blank cells in a list when you don&#8217;t know where the list starts. Stay tuned&#8230;<\/p>\n<p><a title=\"Need to learn Excel VBA - Click here for course details\" href=\"https:\/\/www.rtb.com.au\/microsoft-office\/excel-training-courses\/vba-basic\/\">Need to learn Excel VBA &#8211; Click here<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>See previous article: Excel VBA Selection and Navigation Techniques In the last article I showed you how to make some basic navigation and selection techniques using the macro recorder. In this article I&#8217;ll show you how you can navigate and select when the data is more complex. Blank cells can be difficult to deal with &hellip; <a href=\"https:\/\/www.rtb.com.au\/blog\/excel-vba-selection-and-navigation-techniques-part2\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Excel VBA Selection and Navigation Techniques &#8211; part 2&#8221;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17],"tags":[],"class_list":["post-273","post","type-post","status-publish","format-standard","hentry","category-excel-vba-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\r\n<title>Excel VBA Selection and Navigation Techniques - part 2 - Raising the Bar Blog<\/title>\r\n<meta name=\"description\" content=\"Part 2 of learning selection and navigation techniques using Excel VBA. 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